How to Upload and Embed Videos in Google Slides

Understanding Video Formats and File Types for Google Slides

Before uploading a video to Google Slides, you should understand which video formats work best with the platform. Google Slides supports several common video file types, including MP4, WebM, OGG, and MOV files. MP4 is generally the most reliable format because it works across different devices and internet browsers without compatibility issues. WebM files are smaller in file size, which means they transfer faster over the internet, though not all devices support them equally well.

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The file size of your video matters significantly when working with Google Slides. Google allows individual files up to 5GB in size, but there are practical limits to consider. Videos that are 500MB or larger may take considerable time to transfer to Google Drive, where your Slides presentation stores media files. A typical one-minute video recorded on a smartphone in standard quality ranges from 50MB to 150MB, while a five-minute video might be 250MB to 750MB.

Video resolution (the clarity or sharpness of the image) affects file size too. A video recorded in 4K resolution produces much larger files than the same video in 1080p or 720p. For presentations viewed on computer screens or projectors, 1080p (1920 x 1080 pixels) provides excellent quality while keeping file sizes manageable. If your video is already in a format that Google Slides doesn't support, you can convert it using free online tools or software like HandBrake before uploading.

Practical takeaway: Check your video file format and size before attempting to upload. Convert to MP4 format if needed, and aim for file sizes under 500MB for faster uploads. A 1080p resolution video provides good quality without excessive file size.

Uploading Video Files Directly to Google Slides

Google Slides offers a straightforward method to insert video files directly from your computer or Google Drive. To begin, open your Google Slides presentation and navigate to the slide where you want to place the video. Click on the "Insert" menu at the top of the screen, then select "Video" from the dropdown options. This action opens a dialog box with several upload choices.

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When you click "Upload from computer," your browser displays a file selection window where you can browse your device's folders and choose a video file. Select your MP4 or other supported video file, then click "Open" or "Select" depending on your browser. Google Slides will then upload the file to your Google Drive account and automatically insert it into your presentation. The upload process may take several minutes depending on your internet connection speed and the video's file size. A 100MB video on a standard home internet connection typically requires 2-5 minutes to complete uploading.

An alternative approach involves uploading your video to Google Drive first, then inserting it into your slides. This method is useful if you want to store the video separately or share it outside of the presentation. Open Google Drive, click the "New" button, select "File upload," and choose your video. Once the video appears in your Drive, you can right-click it and select "Open with" to choose Google Slides, or you can return to your presentation and use the Insert menu to select "Video" and then choose "Google Drive" to locate your already-uploaded file.

Practical takeaway: Upload videos under 500MB directly from your computer using Insert > Video > Upload from computer. For larger files or if you prefer organizing your media separately, upload to Google Drive first, then insert the video into your slides through the Google Drive option.

Embedding Videos from YouTube and Other Sources

Google Slides makes it simple to embed videos from YouTube, a platform used by over 2.5 billion logged-in users monthly according to YouTube's own reports. Embedding means linking to a video hosted elsewhere rather than uploading a copy to your presentation. This approach significantly reduces file size concerns because the video stays on YouTube's servers. To embed a YouTube video, go to Insert > Video, then select "Search YouTube" in the dialog box.

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Type the title or keywords of the video you want to find. Google Slides displays search results from YouTube, showing video thumbnails and titles. Click on the video you wish to add, and it automatically inserts into your slide. The video appears as a preview image (called a thumbnail) that viewers can click to play. This method works only with videos that YouTube allows to be embedded, which includes most public videos but excludes some restricted or copyrighted content.

Beyond YouTube, Google Slides also supports embedding from other video hosting platforms. Using the "By URL" option in the Insert Video dialog, you can paste a link to videos hosted on platforms like Vimeo, Google Drive, or other compatible sources. Not all video platforms support embedding in Google Slides, but major platforms generally do. Vimeo, for example, allows embedding in external presentations as long as the video owner hasn't disabled that feature.

Embedding videos offers several advantages over uploading. Your presentation file remains smaller, which means it loads faster and requires less storage space in Google Drive. If you embed a YouTube video, Google's servers handle the video delivery, so viewers don't rely solely on your presentation's upload speed. You can also update or replace the video source without re-uploading your presentation file. However, embedding requires an active internet connection to play videos during your presentation, whereas uploaded videos can play offline once the presentation is fully downloaded.

Practical takeaway: Use the YouTube search feature within Google Slides for videos freely available on YouTube. For videos on other platforms, use the "By URL" option if the platform supports embedding. Embedding keeps your presentation file small but requires internet connectivity to play videos during presentations.

Sizing, Positioning, and Formatting Embedded Videos

After inserting a video into your slide, you can resize and position it to fit your presentation design. Click on the video to select it, and small square handles appear around its edges and corners. Drag any corner handle to resize the video while maintaining its original proportions (aspect ratio). If you drag a side handle, you can stretch the video unnaturally, which may distort the image quality. For most purposes, dragging a corner handle provides better results.

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To move the video to a different location on your slide, click and drag the video itself rather than its handles. Google Slides allows you to position videos precisely using guides that help align objects. As you drag a video, vertical and horizontal guide lines appear, showing when the video aligns with other objects on the slide or with the slide's center.

The formatting options for videos in Google Slides include border styles, shadows, and rotation effects. Right-click on the video and select "Format options" to open a panel on the right side of your screen. Here you can adjust the border color and width, add a shadow effect, or rotate the video. These formatting options help videos integrate visually with your slide's design theme and color scheme. You can also adjust the video's transparency (how see-through it appears), though this feature is less commonly used for videos than for images.

When sizing videos, consider your presentation's display method. Videos for a large projector screen may need to be larger, while videos in a web-based presentation viewed on computer monitors can be smaller. A good practice is to make videos large enough to see clearly but small enough to leave room for text and other slide content. Videos that dominate an entire slide can overwhelm viewers, while tiny videos may be difficult to see and hear.

Practical takeaway: Resize videos by dragging corner handles to maintain proper proportions. Use formatting options to add borders or shadows that match your presentation design. Position videos so they don't overcrowd your slide or interfere with text and other important content.

Configuring Video Playback Settings and Interactivity

Google Slides provides several playback options that control how videos behave when viewers interact with your presentation. After inserting a video, right-click it and select "Video options" to access these settings. One important option is whether the video automatically starts playing when the slide appears or requires viewers to click the play button. Most presentations default to requiring a click to start, which gives you control over the presentation pace and ensures viewers are ready to watch.

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You can set videos to automatically start and play as soon as their slide appears by checking the "Auto-play when presenting" option. This works well for introductory videos or videos that are central to understanding a slide's content. However, if you have multiple slides with auto-playing videos, this can overwhelm viewers with simultaneous audio if they navigate between slides quickly. The "Mute audio" option lets videos play visibly without sound, useful