Free Guide to Getting an EIN Number Online

What an EIN Number Is and Why Businesses Need One

An Employer Identification Number, or EIN, is a nine-digit code that the Internal Revenue Service (IRS) uses to identify business entities for tax purposes. The format looks like this: XX-XXXXXXX. Think of it as a Social Security number, but for your business instead of a person. Whether you're running a sole proprietorship, partnership, corporation, nonprofit organization, or any other type of business structure, the IRS may require you to have an EIN to file taxes and conduct business operations.

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The IRS issues millions of EINs each year to businesses across the United States. According to data from the IRS, approximately 30 million businesses hold active EINs. Having an EIN serves several practical purposes. It allows you to open a business bank account separate from your personal finances, which is important for tracking business income and expenses. It enables you to hire employees and withhold taxes from their paychecks. It's also necessary when filing certain tax forms, obtaining business licenses, and applying for business credit.

Different business structures have different EIN requirements. A sole proprietor operating under their own name may not need an EIN if they have no employees, though many choose to get one anyway for privacy and organizational reasons. Partnerships, corporations, and LLCs (Limited Liability Companies) typically need an EIN. Nonprofits that want tax-exempt status must have an EIN. Trusts, estates, and certain other entities also need identification numbers for tax reporting.

One common misconception is that an EIN costs money. The IRS issues EINs at no charge, whether you apply online, by mail, by phone, or through a tax professional. There are no fees associated with obtaining an EIN, though third-party services that help with the process may charge their own fees if you choose to use them.

Practical takeaway: Determine whether your business structure requires an EIN by reviewing IRS guidelines for your specific situation. Most businesses with employees or structured as corporations or partnerships will need one.

How to Apply for an EIN Online Through the IRS

The IRS provides an online system called the Online EIN Application tool, available at irs.gov. This is the fastest way to obtain an EIN. The online process is designed to be straightforward and takes approximately 15 minutes to complete. Upon successful submission, you receive your EIN immediately on the screen and can print a confirmation page for your records. The system operates during business hours, Monday through Friday, 7 a.m. to 10 p.m. Eastern Time, excluding federal holidays.

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To use the online system, you'll need to provide specific information about your business and its owner or responsible party. You'll enter the legal name of your business, the physical address, and mailing address. You'll indicate your business structure type, such as sole proprietorship, partnership, S corporation, C corporation, LLC, nonprofit, or other entity types. You'll provide the name and Social Security number or existing EIN of the person responsible for the business. You'll also describe your primary business activity using IRS business codes.

The system requires that someone with authority over the business complete the application. This is typically the owner, partner, or authorized representative. The IRS verifies the information during submission, and if everything is accurate and complete, the system generates an EIN right away. The online system also conducts real-time validation checks to prevent duplicate EIN issuance and to confirm that the applicant information is legitimate.

Before beginning the online application, gather the following documents and information: your Social Security number or Individual Taxpayer Identification Number (ITIN), your business's legal name as it's registered, your business address and mailing address, your business structure type, the date your business began operations, and a description of your business activities. Having these details ready before starting reduces errors and speeds up the process.

One important note: the online application works best in modern web browsers such as Chrome, Firefox, Safari, or Edge. The system is optimized for desktop computers and tablets but may have limited functionality on mobile phones. You should use a reliable internet connection and avoid submitting during peak hours if possible, though the system typically handles traffic smoothly.

Practical takeaway: Set aside 20 minutes in a quiet space with your business information and necessary identification numbers ready before accessing the online EIN application tool on irs.gov.

Step-by-Step Instructions for Completing the Online Application

When you visit the IRS Online EIN Application tool, you'll encounter a series of screens that walk you through the process. First, you'll see an introductory screen that explains what information you'll need. Review this carefully to understand what you're being asked to provide. The system then directs you to confirm your taxpayer identification information. You'll enter either your Social Security number, your ITIN, or an existing EIN if you already have one for another business.

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Next, you'll provide your business information. Enter your business legal name exactly as it appears in your business registration documents or formation papers. If you operate under a "doing business as" name, you can enter that separately. The system then asks for your business address. This should be the physical location where your business operates or where books and records are kept. If you don't yet have a permanent location, you may use your home address, a virtual office address, or a coworking space address. After that, you'll provide your mailing address, which may be the same as your business address or different if you prefer to receive correspondence elsewhere.

You'll then select your business structure from a dropdown menu. The options include sole proprietor, partnership, C corporation, S corporation, LLC, nonprofit organization, trust, estate, and others. This classification is important because it affects your tax obligations. If you're uncertain about your business structure, you should review formation documents or consult the IRS website for definitions of each type. The system also asks for the date you began your business operations. This is typically the date you started conducting business activities or the date you registered your business, not necessarily the date you filed formation documents.

You'll describe your principal business activity using a field where you enter a description or search from provided categories. The IRS uses these descriptions to classify businesses by industry and activity type. Examples of descriptions include "retail clothing sales," "consulting services," "software development," or "restaurant operations." Be as specific as possible. The system may suggest matching categories as you type, which can help ensure your description aligns with IRS classifications.

Finally, you'll confirm the name and Social Security number of the principal officer, owner, or responsible party. This is the person the IRS will identify as responsible for the business entity. Review all information one final time before submitting. The system displays a confirmation page showing your newly issued EIN, the name of your business, and the date issued. Save or print this page for your records.

Practical takeaway: Fill out each field carefully and double-check your business legal name and address before submitting, as the information you provide becomes the official record with the IRS.

Documents You'll Need and Information to Gather

Before you begin the online application, compiling the necessary documents and information takes only a few minutes and prevents delays or errors. The primary document you need is proof of identity and taxpayer identification. For U.S. citizens and permanent residents, this is your Social Security number (SSN). If you're not eligible for an SSN, you may have an Individual Taxpayer Identification Number (ITIN), which serves the same purpose for tax identification. Have this nine-digit number available and verify it's correct before entering it into the system.

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You'll also need your business formation documents. If you've registered your business, you should have formation paperwork such as articles of incorporation, articles of organization, partnership agreements, or business registration certificates. These documents show your legal business name exactly as you need to enter it in the online system. Names must match exactly—differences such as abbreviations, spelling, or punctuation can cause problems later. Review your formation documents carefully and write down the exact legal name before starting the application.

Prepare your business address information. This is the physical location where your business operates or where business records are maintained. Have the complete street address, city, state, and ZIP code ready. If your business is home-based, you can use your home address. If it's at a commercial location, office building, or coworking space, have that address available. You'll also need a mailing address, which may be the same as your business address or different. Some businesses use a PO box or mailbox service as their mailing address, which is acceptable.

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